Are you ready to jump start your career with a reputable Financial firm? Our client located in downtown Boston seeks an energetic, intelligent administrative assistant to support the Director of Operations as well as providing administrative support to other employees on the team as needed. If you would like to be considered, submit a copy of your resume today!
Scheduling meetings, conference calls and providing other calendar management for the Director of Operations
Reminding the Director of upcoming meetings and preparing all necessary materials
Drafting correspondence and field incoming calls on the Director’s behalf
Creating expense reports, processing invoices, and handling other light financial tasks
Ordering office supplies as needed for the Director and department as a whole
Arranging international travel and hotel accommodations for the Director; greeting international visitors and making sure their stay is comfortable
Assisting with special projects and event planning
Conducting research as needed for the Director
Bachelor’s degree – please do not apply without one
4-7 years of administrative experience supporting upper management
Experience maintaining a supervisor’s calendar, arranging travel and gatekeeping
High energy personality
Ability to multitask constantly, while maintaining excellent attention to detail
Exceptional written and verbal communication skills.