Executive and Events Assistant in Financial Services
One of our clients, a global financial services firm based in Boston, is looking to bring on a professional and energetic Executive Assistant for their Corporate Finance department. This Executive Assistant will support several senior members of the team, providing general administrative support as well as assisting with philanthropic events. The ideal candidate will have a positive attitude, exceptional organizational skills, strong communication skills, and is someone who is effectively able to juggle competing priorities. If you are interested in a key support role on a dynamic and mission-oriented team, please submit a copy of your resume today.
Managing a complex calendar with a heavy schedule including planning meetings, arranging calls, and coordinating travel
Handling logistics for internal and external meetings, such as coordinating schedules, travel, and materials
Working with others to coordinate a large annual event involving the Senior Director, including arranging mailings, tracking invitations, ordering supplies, and coordinating social events
Screening and directing all correspondence over phone, email, and mail
Processing expense reimbursement, invoices, and other documents
Assisting with managing the database and additional projects, working with Excel and PowerPoint
Providing additional personal support as needed
Bachelor’s degree preferred
3+ years of experience in administration, ideally in professional services; financial industry experience a plus
Excellent written and verbal communication skills, service-oriented, personable demeanor
Organized, detail-oriented, strong time-management skills, delivers high-quality work within tight deadlines
Proactive, takes ownership of role, and can multitask and prioritize assignments effectively
Uses discretion when handling sensitive or confidential information
Expert knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Equal Opportunity Employer
At Hollister Staffing, we are committed to being a diverse and inclusive workforce. Everyone is welcome at Hollister and we encourage our employees to be comfortable bringing their authentic whole selves to work. We value multiple approaches and points of view. We believe diversity drives innovation, so we’re building a culture where differences are celebrated.
We’re also seeking ways to grow our network of people, programs, and tools to ensure our pipeline is representative of the diversity within the community we serve. We are actively encouraging our recruiters to do the same, and to tap into a multitude of sources to access diverse talent to introduce to our clients who are hiring. We are simultaneously providing opportunities for individual and organizational learning about equity, inclusion, and diversity.
Hollister Staffing is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, ancestry, family or parental status, military service, or any other status protected by the laws or regulations in the locations where we operate.
We welcome and encourage applications from people who are under-represented in their respective occupation or position.