One of our clients, a prestigious research University in Cambridge, MA, is looking for a friendly and professional Office Assistant to act as the first point of contact for students and guests in their Career Department. Ideal candidate demonstrates exceptional customer service and communications skills, as well as proficient in MS Office.
This is a temporary position with a possibility to turn permanent for the ideal candidate. The position starts immediately, so apply now!
Interested candidates may reply with their resumes and we'll get in touch!
Serve as a first point of contact for students and guests and a central resource for information about department services.
Create collaborative relationships with students, staff, employers, and faculty
Report to the senior associate director of marketing and operations and support department front desk operations
Contribute to the creation of publications and dashboards
Post content on the department online communities and/or websites
Support a team of career advisors and coaches, assisting with the preparation of presentations and handouts and adding career advising appointments into the career management system
Provide supplemental support on projects, events, and communications managed by others.
At least three years’ experience, preferably in an administrative, customer service, or communications role
A high school diploma or its equivalent; A bachelor’s degree is preferred.
Excellent interpersonal, telephone, written and oral communication, and organizational skills
Ability to prioritize projects and competing demands, meet deadlines, and work effectively as a team member in a dynamic and customer service-oriented environment
Good judgment in addressing urgent requests
Ability to enter a high volume of appointments with accuracy; keen eye for detail when creating or proofreading handouts, presentations and posters
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn new software and applications
Experience with Publisher and Photoshop highly desired