One of our biggest clients, a prestigious University in Cambridge, MA, is looking for a Development Assistant to join their Campaign Department. The candidate will perform diverse administrative duties in support of their Strategy Team and possess skills like excellent communication, scheduling, travel and events arrangements.
This is a temporary position with the possibility to turn permanent for the right candidate. The position starts immediately, so apply now! To be considered, reply with your resume and we'll get in touch!
Schedules appointments and maintains calendars; distributes materials and reviews followup actions.
Makes travel arrangements that include complex itineraries and multiple appointments per trip.
Prepares Institute forms such as E-Travel requisitions, vouchers, and requests for payment. Will have limited signatory authority. Keep records of budgetary and purchasing transactions.
Produces drafts, edits and catalogs correspondence to alumni, donors, faculty, and colleagues throughout the department and the University.
Makes editorial changes in materials, including limited rewriting, tables, and graphics; and independent checks for accuracy of content by referencing a variety of sources.
Independently replies to correspondence when appropriate.
Prepares reports from data files and uses the Advance donor database to maintain information and track prospects.
Manages logistics for meetings and events supporting internal and external fundraising activities. Arranges catering, room reservation, technology, advertising, handouts, participant lists, note taking, and any follow-up work after meetings/events.
Communicates and provides information to callers, including University colleagues, alumni and friends of the Institute.
Develop systems and processes to increase efficiency of workflow and track assignments.
Other special duties/projects as assigned.
High School diploma or equivalent required; Bachelors Degree preferred.
A minimum of two years of administrative support, office work, or related experience required.
Must have ability to work independently, set priorities, take the initiative on projects that need attention, and be highly organized to meet deadlines.
Capable of routinely proofreading work produced by the office for grammar, spelling, accuracy, format, and tone to maintain the highest standards at all times.
Excellent communication skills and the ability to both promote and foster a highly professional and welcoming office environment for University’s many internal and external audiences
ability to work in a fast-paced environment, juggle multiple projects simultaneously, and be willing to lend a hand at all times to professionals both in the office and throughout the Department.
Familiarity with database creation and management preferred.
Willingness to learn new software to help support the office and department essential (Excel, MS Word, Filemaker Pro, PowerPoint).