One of our major clients in Higher Education is looking to hire an experienced Administrative Assistant for one of their departments. The client is a renowned Research institute in Cambridge, MA. Ideal candidate is someone who has great customer service skills, is able to multitask and has experience working in an office environment.
The position starts immediately and is accepting applications now! Reply with your resumes if you're interested, and we'll get in touch.
Preparing, processing, and monitoring all financial activities such as assisting with budget preparation, monitoring and initiating reimbursements, procurement, and travel expense reconciliation for the Principal Investigator (PI) and research group.
Coordinating scheduling and travel itineraries for the PI, Learning initiative, and collaborators.
Coordinating and facilitating communications (in-person, virtual, telephone, etc.) and meetings with collaborators, both domestic and international
Coordinating and arranging meetings, workshops, conferences to include: Logistics such as securing space, initiating and coordinating online conferencing, catering set up and breakdown, scheduling, support event activities etc.
Acting as the point person with information for group activities, travel, procurement, etc.
Collecting, editing, and preparing drafts of documentation for reports to funders and partners, and other writing tasks.
Establishing and maintaining effective organization of administrative tasks for the research group.
Handling general office duties as needed and assigned.
High School education or equivalent;
A minimum of three years of office experience as an administrative assistant, or related experience;
Ability to work collaboratively and effectively with a creative and diverse group of people;
Attentive to details with accuracy, resourceful and flexible, an individual who is able to concurrently handle competing priorities with calm efficiency fast-paced, open-office environment;
Exercises sound judgment with the ability to proactively anticipate needs, able to quickly and satisfactorily solve sensitive problems;
Diligent, responsible, ready to work;
Flexibility and an aptitude for handling a wide variety of duties;
Confidential, discreet, diplomatic;
Ability to learn quickly and work with critical time demands;
Strong organizational and customer service skills;
Possess excellent verbal and written communications skills with demonstrated proficiency with English grammar and composition and excellent proofreading and editing skills;
Excellent computer skills including proficiency with Microsoft Office (Word, Excel) and Gmail and GoogleDocs, and comfortable using new software.