One of our biggest clients, a prestigious University in Cambridge, MA, is looking for an experienced Development Assistant to join their Giving Department. The Development Assistant II (DAII) provides core administrative support functions to one or more Senior Director (s) or leadership giving officers.
This is a temporary position with the possibility to turn permanent for the right candidate. The position starts immediately, so apply now! To be considered, reply with your resume and we'll get in touch!
Coordinates project work on behalf of the giving officers, which may have a regional focus both domestic and international markets; this work could include managing lists, complex information flow among numerous units, managing timelines, and playing a key role in event production).
Schedules appointments and maintains calendars; distributes materials and reviews follow-up actions.
Produces and edits correspondence to alumni, donors, faculty, and colleagues throughout the department and University from rough draft. Initiates or composes correspondence for supervisor's or own signature. Attention to grammar, spelling, accuracy, format, tone, and confidentiality is essential. Makes editorial changes in materials, including limited rewriting and independent checking for accuracy of content by referencing a variety of sources. Independently replies to correspondence when appropriate.
Prepares correspondence from data files and uses the Advance donor database to maintain information and track prospects. Supports Development Associates in generating existing reports from Advance.
With attention to detail, the DAII verifies budget expenses, reconciles monthly statements, identifies and resolves discrepancies, and adheres to and communicates policies and procedures to the regional team.
Works with Events team and Development Associates to coordinate logistics for events supporting fundraising activities as well as well as other events coordinated through the office. Coordinates invitational mailings for dinners/events. May independently coordinate logistics for small events.
Makes travel arrangements that include complex itineraries and multiple appointments per trip. Arrangements may entail coordinating schedules for staff and also for senior officers and other Resource Development colleagues. Distributes itineraries to appropriate staff.
Prepares Institute forms such as E-Travel requisitions, vouchers, and requests for payment.
May be required to staff local events as necessary.
Other duties as required.
High school diploma or equivalent required. Bachelor's degree preferred.
Minimum 3 years of administrative, office, or related experience require.
Ability to independently organize, prioritize, and carry out detailed procedures in a busy office setting with minimal supervision.
Initiative, resourcefulness, and ability to manage a high volume of work essential.
Must exhibit tact, mature judgment, and ability to handle confidential information.
Excellent interpersonal skills required; as are proficient writing, editing, and proofreading skills.
Familiarity with e-mail and electronic calendars.
Attention to detail and a flexible approach to the working environment essential.
Experience with Apple computers, Microsoft Word, Excel, PowerPoint, and FileMaker Pro software needed.