A prestigious University located in Cambridge, MA, is looking to hire a Senior Financial Coordinator. Ideal candidate is someone who has financial administration and grants experience, is independent, has excellent interpersonal skills and a strong attention to detail.
This is a temporary position with the possibility to turn permanent for the right candidate. If you have the necessary skills and experience, reply with your resume and we'll get in touch. Position starts ASAP!
Due to COVID-19 this role will start remotely, but be able to eventually work onsite in Cambridge, MA
Provide timely, accurate, and compliant post-award support for Principal Investigators (PIs) within the department
Manage post-award research, grant, and discretionary funds for approximately 10 - 15 faculty members (approximately 50 accounts)
Assist PIs by creating and maintain financial reports on active grants; identifies expiring grants and works with appropriate parties to determine eligibility for no cost extension and processes associated action.
Work as liaison between PI and senior financial staff in development and submission of complex research grants.
Prepare budgets for internal awards independently
Coordinate budget preparation and the submission of proposals to Administration & Finance or other university offices within tight time frames.
Develops the administrative budget portion of all outgoing proposals, coordinating approval on all cost share commitments by the Associate Deans of the department.
Serve as first point of contact to defined faculty and research staff on information with regard to their grant funds including, but not limited to, proposal submission process; general details such as cost of RA’s, employee benefits and indirect cost rates; summer salary calculations
Approve purchases according to grant guidelines; monitor expenditures against total available funds; track account end-dates and receipt of funds.
Other tasks include financial analysis, forecasting, and other relevant information for the PIs; analyzing and tracking cost sharing and encumbrances; and ensuring the timely close out of grants.
Ensure compliance with federal, state, granting agency, and university regulations and serve as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures
Identifying problems and initiating or recommending remedial action, advising project staff on established policies and procedures, and interpreting the terms and conditions of the sponsoring organization
5 years of financial administration and grants experience required
Advanced knowledge in MS Office, especially Excel and Outlook
Knowledge and experience with MIT financial systems (SAPGui, SAPWeb, Concur, Cognos, COEUS), and experience with preparing projections/forecasting is highly desirable.
Strong Financial and Accounting experience
Proficient writing skills
Must Exhibit deadline-driven behaviors, and be team players with outstanding multitasking abilities.
Diplomatic, with excellent phone and written communication skills and exquisite attention to detail and accuracy
Proven ability to be a team player
Extremely organized, with project management sensibilities
Previous experience in higher education strongly preferred
Bachelors degree in finance/accounting a plus
Qualified candidates, please response with your resume ASAP. This position is moving quickly.
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At Hollister Staffing, we are committed to being a diverse and inclusive workforce. Everyone is welcome at Hollister and we encourage our employees to be comfortable bringing their authentic whole selves to work. We value multiple approaches and points of view. We believe diversity drives innovation, so we’re building a culture where differences are celebrated.
We’re also seeking ways to grow our network of people, programs, and tools to ensure our pipeline is representative of the diversity within the community we serve. We are actively encouraging our recruiters to do the same, and to tap into a multitude of sources to access diverse talent to introduce to our clients who are hiring. We are simultaneously providing opportunities for individual and organizational learning about equity, inclusion, and diversity.
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We welcome and encourage applications from people who are under-represented in their respective occupation or position.