A non-profit located in Watertown is seeking a senior administrative assistant for a temporary-to-hire position. This person will be supporting the three executives with complex administrative support. Along with administrative experience, this individual must be detail oriented, ability to multitask, and eager to work in a fast-paced environment. Interested candidates please include your resume and your contact information.
Due to COVID-19, this role will be remote to start. Must be able to work onsite in Watertown in the future.
Organizes and implements administrative support, including arranging appointments, schedules, and meetings; arranges for media and space.
Manages office operations, electronic database, and website updates.
Monitors invoices, expenses and process requests for payment and reimbursement.
Handles complex calendar and meeting management.
Attends high-level meetings, track, edit and help draft correspondence and reports.
Initiates, organizes, and implements administrative systems and processes for efficient office management, including active and archive records, communication (including the intranet), planning and scheduling.
Orders office supplies, processes payments, travel vouchers and any other purchases as needed.
Works in close association with other office and department staff to ensure timeliness and responsiveness of all office support services.
Communicates and interacts regularly with staff on a variety of matters, including providing information and specific responses to urgent and sensitive issues.
Reviews a wide range of information and analyzes and compiles data for review. Prepares documents and correspondence, reviews and edits materials.
Manages office mail, equipment, including computer software, hardware, and networking, printers, copiers, fax machines, etc. to ensure efficient and reliable office operations. Works closely with department staff and outside vendors to maintain and repair equipment.
Other duties as required.
Qualifications & Skills:
Bachelor's degree required and at least 5 years of professional administrative experience.
Experience providing a broad range of professional administrative and project support. Including but not limited to: calendaring, coordinating travel arrangements, event planning, monitoring budgets, maintaining webpages, and other duties as required.
Must be able to respond to regular shifts in workload and the changing needs of the organization and the people they support.
Ability to anticipate and resolves problems; proficiently executes a wide range of advanced technical applications and updates supervisors on status of tasks and projects.
Communicates and interacts regularly with university officials, external organizations, and the public on a variety of matters.
Must be detail-oriented and able to handle diversified and confidential tasks concurrently in a fast-paced setting
Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
A strong work ethic, personal integrity, and self-motivated.
Professional verbal and written communication skills.
A strong passion for higher education and a commitment to serving a diverse student population.