Are you looking for a new and exciting opportunity? Our client, a large investment firm, is looking for an Executive Assistant to provide professional and seamless administrative support to the head of their Life Sciences unit.
The ideal candidate will possess a positive attitude, customer-focused personality and excellent judgment. We are seeking a professional with a demonstrated ability to work in a fast paced, dynamic environment and flexibility to handle shifting priorities.
Arrange internal/external meetings
Manage calendar for Chief Operating Officer
Coordinate travel arrangements
Process expense reports in a timely fashion
Prepare relevant meeting materials
Maintain department supplies and paperwork
Coordinate catering needs
Provide coverage to Reception on an ongoing basis
Track department expenses and purchase orders
Track and maintain department contracts
Assist with department project work, as needed
Minimum of 5 years of direct experience supporting a senior level executive
Experience in the Life sciences industry
Proficiency in Microsoft Office suite, with an emphasis on Word, Excel, PowerPoint and Outlook
Excellent communication skills (oral and written), organizational ability, and strong attention to detail
Demonstrated sensitivity with confidential matters and information
Demonstrated ability to manage multiple and diverse tasks to successful completion
Equal Opportunity Employer
At Hollister Staffing, we are committed to being a diverse and inclusive workforce. Everyone is welcome at Hollister and we encourage our employees to be comfortable bringing their authentic whole selves to work. We value multiple approaches and points of view. We believe diversity drives innovation, so we’re building a culture where differences are celebrated.
We’re also seeking ways to grow our network of people, programs, and tools to ensure our pipeline is representative of the diversity within the community we serve. We are actively encouraging our recruiters to do the same, and to tap into a multitude of sources to access diverse talent to introduce to our clients who are hiring. We are simultaneously providing opportunities for individual and organizational learning about equity, inclusion, and diversity.
Hollister Staffing is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, ancestry, family or parental status, military service, or any other status protected by the laws or regulations in the locations where we operate.
We welcome and encourage applications from people who are under-represented in their respective occupation or position.