A well-known and respected non-profit organization located in the Boston area is seeking a high level administrative assistant and/or executive assistant for a temporary-to-hire position. This person would be providing complex administrative support to the President. Aside from having administrative experience, this individual must be poised, an excellent communicator, detail-oriented, and extremely efficient in handling multiple tasks in a fast-paced environment.
Qualifications & Skills:
Bachelor's degree required and at least 3 years of professional administrative experience
Experience providing a broad range of professional administrative and project support. Including but not limited to: calendaring, coordinating travel arrangements, monitoring budgets, maintaining webpages, and other duties as required.
Must be able to respond to regular shifts in workload and the changing needs of the organization and the people they support
Ability to anticipate and resolves problems; proficiently executes a wide range of advanced technical applications and updates supervisors on status of tasks and projects.
Communicates and interacts regularly with board members, external organizations, and the public on a variety of matters.
Advanced knowledge of Microsoft Office, Adobe Suite, web editing software, and Google Drive
A strong work ethic, personal integrity, and self-motivated
Professional verbal and written communication skills
Excellent phone skills
Communicates and interacts regularly with staff on a variety of matters, including providing information and specific responses to urgent and sensitive issues.
Organizes and implements administrative support, including arranging appointments, schedules, and meetings; arranges for media, space, and catering services; manages office mail; works in close association with other office and department staff to ensure timeliness and responsiveness of all office support services.
Initiates, organizes, and implements administrative systems and processes for efficient office management, including active and archive records, communication (including the intranet), planning and scheduling.
Reviews a wide range of information and analyzes and compiles data for review. Prepares documents and correspondence, reviews and edits materials.
Other duties as required.
Interested and qualified candidates should respond with a resume. Immediate availability is a must. Thank you!